WEBVTT 1 00:00:01.350 --> 00:00:13.889 Molly Beestrum: Hi I'm Molly Beestrum, education and curriculum librarian at Galter health sciences library, and this is part four of Endnote 20. In part four we'll look at how to get your citations out of Endnote note and into your word document. 2 00:00:17.609 --> 00:00:32.310 Molly Beestrum: will look at a couple different ways to do this, the primary way of getting references out of your library and into Microsoft word is to use what's called the Cite while you write feature, this is actually embedded into Microsoft word when you downloaded Endnote 20 to your computer. 3 00:00:33.660 --> 00:00:40.350 Molly Beestrum: will take a look at how to format your references and how to select output styles and also how to create a standalone bibliography. 4 00:00:44.550 --> 00:00:54.600 Molly Beestrum: To start with we may want to take a look at some of the output styles that are available in our endnote library and add some output styles to options that we have and Microsoft word. 5 00:00:55.170 --> 00:01:03.840 Molly Beestrum: In order to do this will go to Tools, Output Styles and then maybe we can see what comes loaded as a default option within Endnote. 6 00:01:05.340 --> 00:01:20.100 Molly Beestrum: style manager, there are seven or eight different citations that are pre loaded there are up to 500 available within endnote, and you can actually go to the vendor website for Endnote, the vendor is Clarivate Analytics 7 00:01:20.580 --> 00:01:31.170 Molly Beestrum: and locate up to 4000 citation styles, if you don't see what you're looking for on this initial list of citation styles, we can actually click open style manager, in order to see an additional list. 8 00:01:34.650 --> 00:01:43.560 Molly Beestrum: i'm going to make this a little bit bigger So you can see there's additional citations available there's 508 output styles available here in the endnote style manager. 9 00:01:43.950 --> 00:01:53.070 Molly Beestrum: If I wanted to scroll through this list and find perhaps citation style for JAMA for the journal of the American library association i'm sorry Journal of the American Medical Association. 10 00:01:53.550 --> 00:02:01.650 Molly Beestrum: I can scroll through the jays for some reason JAMA, is at the end of the days and we can click in the check box next to that to select JAMA to be displayed. 11 00:02:03.270 --> 00:02:10.500 Molly Beestrum: Another example of something that we might want to be added, with the Lancet I just a few beneath that so we'll click on those to add a few additional output styles. 12 00:02:11.130 --> 00:02:22.800 Molly Beestrum: And then, a little counterintuitively we'll just go ahead and exit out of that and close it and now, when I click on tools and output styles I should see both Lancet and JAMA as output styles that i've added to my style manager. 13 00:02:25.410 --> 00:02:29.520 Molly Beestrum: Next we're going to go to Microsoft word so i'm going to open up a word document. 14 00:02:31.290 --> 00:02:33.270 Molly Beestrum: This is my sample manuscript it's. 15 00:02:34.470 --> 00:02:48.060 Molly Beestrum: A very exciting and very well written paper on influenza guidelines at the top of my manuscript you'll notice in the word ribbon at the top i've got an option to click on Endnote 20 i'm going to go ahead and click on that. 16 00:02:49.980 --> 00:03:01.650 Molly Beestrum: And then from here, I want to start inserting some citations there are a couple different ways that I can do this, one thing that I can do is I can search for citation that I know of, so I can click on insert citation. 17 00:03:06.150 --> 00:03:16.920 Molly Beestrum: And then I can search for Smith looks like that's actually when I came up already so this would be the critical care considerations that I searched for in pubmed earlier and go ahead and insert that. 18 00:03:18.150 --> 00:03:21.330 Molly Beestrum: and put that in the wrong place let's do that somewhere else. 19 00:03:22.800 --> 00:03:30.810 Molly Beestrum: let's put that this literature let's put it guidelines in public health so put my cursor there insert. 20 00:03:33.450 --> 00:03:41.730 Molly Beestrum: And then it's going to input that into my paper now right now, what I have selected is the style for APA seventh edition, which is what's called an author date style. 21 00:03:42.060 --> 00:03:57.450 Molly Beestrum: i'm going to change that let's go ahead and change that to NLM, which is a numbered style, so instead of having the author date in-text citation it has the number indicator, there are several different numbered versions another example of this would be JAMA which uses a super-script. 22 00:03:59.250 --> 00:04:12.840 Molly Beestrum: So you can see that it makes those changes automatically to my manuscript i'm going to insert another reference let's go down to influenza a guidelines general influenza guidelines i'm going to put my cursor after the word guidelines and this time. 23 00:04:14.460 --> 00:04:21.720 Molly Beestrum: i'm going to go ahead and insert citation and choose that full of an article and go ahead and insert one. 24 00:04:22.920 --> 00:04:36.540 Molly Beestrum: Great so now i'm not really sure i'm going to go to my endnote library and sort of toggle between the two options so i'm going to go to my endnote library and this time i'm going to choose the Keilman article i'm going to select that and have that highlighted. 25 00:04:37.890 --> 00:04:41.280 Molly Beestrum: And it also want to have let's say. 26 00:04:44.010 --> 00:04:58.080 Molly Beestrum: Sebastiani so i'm going to control arms i'm going to control and select no that's the wrong thing Keilman controls that's it i'm going to select those two references now i'm going to toggle back to my word document. 27 00:04:59.430 --> 00:05:03.930 Molly Beestrum: i'm going to put my cursor at the end of this one to. 28 00:05:05.070 --> 00:05:09.240 Molly Beestrum: A minute put insert citation and insert selected citations. 29 00:05:11.190 --> 00:05:21.270 Molly Beestrum: And now it's going to add two different references so bring it with a comma is going to remember everything that comes subsequently so instead of being number two here after influenza guidelines. 30 00:05:22.470 --> 00:05:24.840 Molly Beestrum: Guidelines in general that's read number two number four. 31 00:05:27.450 --> 00:05:45.030 Molly Beestrum: And now I had a couple of references they wanted to include about influence that during pregnancy i'll toggle back to my note library and select a few of those so select on maertens i'm going to control and do Meijer and Munoz go back to my manuscript. 32 00:05:47.520 --> 00:05:50.460 Molly Beestrum: and insert selected citations. 33 00:05:52.620 --> 00:05:55.500 Molly Beestrum: And now it's included three citations five through seven. 34 00:05:56.700 --> 00:06:08.910 Molly Beestrum: Now, if I decided, I wanted to edit my paper and rearrange how I had some of those presented maybe I want to take out the section on guidelines in general i'm just gonna go ahead and select all of that control X and other to delete it. 35 00:06:10.680 --> 00:06:13.440 Molly Beestrum: give it a second and it's going to remember my. 36 00:06:14.460 --> 00:06:24.120 Molly Beestrum: preferences and then, once I want to paste that back in again give it a second and it's going to remember that so now my number original number four is my now my number seven. 37 00:06:24.840 --> 00:06:31.920 Molly Beestrum: So all of that information should happen immediately if it doesn't update right away, you can go ahead and click on update citations and bibliography. 38 00:06:33.750 --> 00:06:38.340 Molly Beestrum: And then you always have the ability to toggle between the different citation output sales that you're interested in. 39 00:06:38.730 --> 00:06:51.420 Molly Beestrum: If you need to add additional citation output styles go back to your note library and make your changes to your style manager and know and it'll automatically make those updates to the options that you have available in your word document. 40 00:06:53.400 --> 00:06:54.600 Molly Beestrum: If you wanted to share. 41 00:06:56.070 --> 00:07:08.580 Molly Beestrum: Your manuscript with someone you can do what's called a traveling and note library so where it says export a note click on the little down arrow button and click export traveling library, and that will give you a. 42 00:07:09.390 --> 00:07:15.510 Molly Beestrum: version of the library, that you can attach to this document so that somebody could see and. 43 00:07:17.460 --> 00:07:21.660 Molly Beestrum: understand what it was you were doing with your endnote library, with regard to your manuscript. 44 00:07:22.680 --> 00:07:29.970 Molly Beestrum: This is again a little bit limited in terms of the kinds of collaboration, you can do so if you are collaborating on a manuscript with. 45 00:07:30.930 --> 00:07:43.320 Molly Beestrum: A colleague it's usually based on one person in charge of the citations and charge of the note library and have them do the file and putting the citations rather than trying to collaborate across different versions. 46 00:07:45.060 --> 00:07:51.150 Molly Beestrum: And if, for example, you wanted to create a standalone bibliography to share with somebody so i'm going to create a new document. 47 00:07:55.500 --> 00:08:03.000 Molly Beestrum: And i'm going to go to my endnote library i'm going to select all my references and want to have these be sorted by author first. 48 00:08:04.320 --> 00:08:05.460 Molly Beestrum: i'm going to select all. 49 00:08:06.780 --> 00:08:07.980 Molly Beestrum: Go back to word. 50 00:08:10.590 --> 00:08:16.470 Molly Beestrum: Go to the end note ribbon at the top, the down arrow insert selected citations. 51 00:08:17.670 --> 00:08:23.130 Molly Beestrum: And now I have a standalone bibliography of those 20 references that I could share with somebody. 52 00:08:24.660 --> 00:08:36.930 Molly Beestrum: So those are the different functions that are available to you for the site volume right feature for inserting citations and for sharing references with other people if you have any questions about using Endnote. 53 00:08:39.990 --> 00:08:45.330 Molly Beestrum: I encourage you to check out the knowledge base available through clarivate analytics the vendor for Endnote. 54 00:08:45.780 --> 00:08:59.820 Molly Beestrum: You can also look at the Galter guides and Endnote faqs and you can also contact us or email us with questions at Galter health sciences library - that's GHSL-ref@northwestern.edu thanks for watching.